Remote Online Notarization (RON): The Future of Notary Services in Oregon

Imagine this: You're moving from Portland to New York for a new job. You need to sign

a power of attorney for your sister to handle the sale of your Oregon home, but you're

already 3,000 miles away. Or you're a busy executive with back-to-back meetings who

needs a document notarized today, but you can't leave your office. Or you're overseas

teaching English and need an Oregon notary for an official document.

Just five years ago, these scenarios meant scrambling to find notaries in unfamiliar

places, dealing with time zones, or worse—flying back to Oregon just for a signature.

Today, there's a better solution: Remote Online Notarization (RON).

At The Notaryous LLC, I'm authorized to provide RON services, and I've seen firsthand

how this technology is transforming notary services. Let me explain what RON is, how it

works in Oregon, what it can (and can't) do, and why it might be the perfect solution

for your next notarization.

What Is Remote Online Notarization (RON)?

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Remote Online Notarization is exactly what it sounds like: getting a document notarized

online, remotely, without being physically present with the notary.

Here's how it works:

THE TRADITIONAL WAY:

→ You and the notary are in the same physical location

→ You show your ID in person

→ You sign the document in front of the notary

→ The notary applies their stamp and signature

→ You leave with your notarized document

THE RON WAY:

→ You and the notary connect via secure video conference

→ You show your ID to your webcam

→ The platform verifies your identity using advanced technology

→ You electronically sign the document

→ The notary applies their electronic stamp and signature

→ You receive your notarized electronic document

The key difference: You're appearing before the notary through technology instead of

in person. But legally, it's the same as a traditional notarization.

How RON Became Legal in Oregon

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Remote Online Notarization has been permanently authorized in Oregon through Senate

Bill 765, which the Oregon Legislature passed to allow this technology.

The Oregon Secretary of State has established strict regulations for RON technology

platforms, found in Oregon Administrative Rules (OAR) Chapter 160. These regulations

ensure that RON is just as secure—if not more secure—than traditional notarization.

IMPORTANT: Not every Oregon notary can perform RON. It requires:

1. Being a commissioned Oregon notary public

2. Completing specialized RON training through the Secretary of State

3. Submitting a Remote Notarization Notice to the Secretary of State

4. Receiving official authorization before performing any RON

5. Using only approved RON platform vendors

The Notaryous LLC is fully authorized to perform Remote Online Notarizations in Oregon.

The Technology Behind RON: More Secure Than You Think

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You might be thinking: "How can online be more secure than in-person?"

Great question. Here's why RON is actually incredibly secure:

ADVANCED IDENTITY VERIFICATION

RON platforms use something called Knowledge-Based Authentication (KBA):

→ The system pulls information from public records about you

→ You're asked multiple-choice questions only you would know

→ Questions like "Which of these addresses have you lived at?" or "What year did

you purchase your vehicle?"

→ This is much harder to fake than a physical ID

CREDENTIAL ANALYSIS

→ You upload a photo of your government-issued ID

→ The platform analyzes the ID for authenticity

→ It checks for security features, proper formatting, and signs of tampering

→ This is more thorough than a quick visual check in person

BIOMETRIC VERIFICATION

→ The platform analyzes your facial features

→ It compares your live video image to your ID photo

→ This confirms you're the person in the ID

RECORDING AND AUDIT TRAIL

→ The entire session is video recorded

→ Every action is timestamped and logged

→ This creates a permanent record in case of disputes

→ Traditional in-person notarizations have no such record

TAMPER-PROOF DOCUMENTS

→ Electronic documents receive digital certificates

→ Any alteration after notarization is immediately detectable

→ Paper documents can be altered or forged more easily

IMPORTANT SECURITY NOTE:

According to the Oregon Notary Guide, you should NEVER assist a signer who cannot

meet the identity verification standards in finding an "alternate" way to verify their

identity. The security protocols exist for a reason.

What You CANNOT Use for RON

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The Oregon Secretary of State is very clear about this:

❌ Zoom (by itself)

❌ Skype (by itself)

❌ FaceTime (by itself)

❌ GoToMeeting (by itself)

❌ Microsoft Teams (by itself)

❌ Google Meet (by itself)

These platforms do NOT contain the security features and identity verification

standards required for RON in Oregon.

HOWEVER: Some approved RON platforms incorporate these video conferencing tools

into their complete RON system. But you cannot use these applications on their own

for Remote Online Notarization.

Approved RON Platforms in Oregon

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The Oregon Notary Guide lists several existing RON platforms, including:

→ Notarize

→ NotaryCam

→ Pavaso

→ Safedocs

→ SIGNiX

Each platform provides its own training for notaries and signers.

At The Notaryous LLC, I work with [specify which platform(s) you use when you get

authorized] to provide secure, compliant RON services.

The Benefits of RON: Why You Should Consider It

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BENEFIT #1: LOCATION FLEXIBILITY

You can be ANYWHERE:

→ Another city in Oregon

→ Another state across the country

→ Another country across the world

As long as you have internet access, you can get your Oregon document notarized.

REAL-WORLD EXAMPLE:

Sarah is teaching English in South Korea. She needs to sign a power of attorney for

her brother to sell her Portland condo. With traditional notarization, she'd have to

find a U.S. military base or embassy with notary services. With RON, she logs in from

Seoul, connects with me in Oregon, and we complete the notarization in 20 minutes.

Done.

The only requirement: I (the notary) must be physically located in Oregon at the time

of the notarization. But you (the signer) can be anywhere.

BENEFIT #2: TIME SAVINGS

NO TRAVEL TIME:

→ No driving to the notary's office

→ No sitting in traffic

→ No parking hassles

→ No leaving your home or office

FLEXIBLE SCHEDULING:

→ Early morning appointments before work

→ Evening appointments after dinner

→ Weekend availability

→ Even lunch break appointments from your desk

QUICK TURNAROUND:

→ Same-day RON appointments often available

→ Emergency situations can be accommodated

→ No need to wait days for an in-person appointment

BENEFIT #3: SAFETY AND CONVENIENCE

PERFECT FOR:

**Health Situations:**

→ You're immunocompromised and avoiding public contact

→ You're recovering from surgery at home

→ You have mobility challenges

→ You're in a hospital or care facility without notary access

**Work Situations:**

→ You're on a business trip

→ You're working remotely from another state

→ You can't take time off during business hours

→ Back-to-back meetings prevent you from leaving

**Life Situations:**

→ You have young children and can't easily leave home

→ You're caring for someone and can't step away

→ Weather conditions make travel difficult

→ You simply prefer the convenience of home

BENEFIT #4: SUPERIOR DOCUMENTATION

PERMANENT RECORDS:

→ Video recording of entire session

→ Timestamped audit trail of every action

→ Digital certificate proving authenticity

→ Searchable electronic records

DISPUTE RESOLUTION:

If anyone ever questions whether the notarization was proper, there's video proof of:

→ You appearing before the notary

→ Identity verification process

→ You signing willingly and knowingly

→ The entire notarial ceremony

Traditional notarizations have only the notary's journal entry—no video, no recording,

just written notes.

BENEFIT #5: ENVIRONMENTAL BENEFITS

LESS PAPER:

→ Electronic documents = no printing

→ No physical copies to mail

→ Digital storage instead of file cabinets

LESS DRIVING:

→ No vehicle emissions from travel to/from notary

→ Reduced carbon footprint

→ Especially significant for regular business users

BENEFIT #6: EASIER FOR COMPLEX TRANSACTIONS

MULTIPLE PARTIES IN DIFFERENT LOCATIONS:

Imagine three business partners in Portland, Seattle, and Denver need to sign the

same document. Traditional notarization means:

→ Flying everyone to one location, OR

→ Coordinating three separate notaries, OR

→ Shipping documents back and forth (taking days/weeks)

With RON:

→ All three parties can join the same RON session

→ Or complete their signatures at times convenient to them

→ Document is complete in hours, not days

What Can Be Notarized via RON?

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Any of the five authorized notarial acts in Oregon can be performed via RON:

✅ ACKNOWLEDGMENTS (Individual Capacity)

→ Real estate deeds

→ Powers of attorney

→ Business contracts

→ Property transfers

✅ ACKNOWLEDGMENTS (Representative Capacity)

→ Corporate officers signing for the company

→ Trustees signing for a trust

→ Attorneys-in-fact signing under POA

✅ JURATS (Verification Upon Oath or Affirmation)

→ Affidavits

→ Sworn statements

→ Declarations under penalty of perjury

✅ WITNESSING OR ATTESTING A SIGNATURE

→ Foreign consulate forms

→ International documents

→ Immigration-related documents

✅ COPY CERTIFICATION

→ Diplomas and transcripts

→ Professional licenses

→ Business records

→ Personal documents

If it can be notarized traditionally, it can be notarized via RON.

What CANNOT Be Notarized via RON (Same as Traditional)

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The limitations are the same as traditional notarization:

❌ Documents where the notary is named or has beneficial interest

❌ Documents for the notary's spouse

❌ Blank or incomplete documents

❌ Oregon vital records (birth/death certificates, marriage licenses, divorce decrees)

❌ Photographs (but statements about photographs can be notarized)

❌ Documents the notary cannot read (foreign language documents)

These restrictions exist whether you're doing RON or traditional in-person notarization.

Special Considerations for RON

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APOSTILLES AND RON:

Here's something important to know: If you need an apostille for international use,

and the document was notarized via RON, you'll need an extra step.

The Oregon Secretary of State cannot attach an apostille to an electronic document.

Apostilles must be attached to physical documents.

SOLUTION:

1. We complete the RON notarization (document is electronic)

2. We print out the notarized electronic document

3. I certify that the printout is a true copy of the electronic original

4. I complete a special certificate indicating it was notarized via RON

5. Then we submit for apostille

This adds one step but is completely doable. The Notaryous LLC handles this process

regularly for clients teaching abroad, getting married overseas, or doing international

business.

REAL ESTATE CLOSINGS:

Some title companies and lenders accept RON for real estate closings, others don't.

Always check with your lender first.

Many real estate professionals still prefer traditional in-person loan signings because:

→ It's what they're familiar with

→ Some state recording offices don't accept electronic documents

→ The packages are large and complex

→ They want the personal service experience

That said, RON is becoming more accepted in real estate, especially for:

→ Out-of-state buyers purchasing Oregon property

→ Sellers who've already relocated

→ Refinances where everyone's comfortable with technology

How Much Does RON Cost?

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According to Oregon law, the maximum fee for RON is:

$25.00 per notarial act

This is higher than the traditional notary fee maximum of $10.00 per act.

Why the difference?

→ Special training and certification required

→ Technology platform fees

→ Enhanced security and verification

→ Video recording and storage

→ Digital certificate management

At The Notaryous LLC, our RON pricing is:

→ $25 per notarial act (Oregon maximum)

→ No travel fees (since we're not traveling!)

→ Platform fees may apply depending on the service

For complex documents with multiple signatures, RON can actually cost LESS than

traditional mobile notary when you factor in travel fees.

How a RON Session Works: Step by Step

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Curious about what actually happens during a RON appointment? Here's the process:

BEFORE THE SESSION (You do this part):

1. SCHEDULE YOUR RON APPOINTMENT

→ Contact The Notaryous LLC

→ Tell me what document needs notarizing

→ We schedule a date and time

→ I send you a link to the RON platform

2. PREPARE YOUR TECHNOLOGY

→ Computer, tablet, or smartphone with camera

→ Stable internet connection

→ Webcam and microphone working

→ Government-issued ID ready

3. UPLOAD YOUR DOCUMENT

→ Upload the document to the RON platform (if not already there)

→ Or I can upload it on my end

4. CREATE YOUR ACCOUNT

→ Set up your account on the RON platform

→ This takes about 5 minutes

→ You'll verify your email

DURING THE SESSION (We do this together):

5. JOIN THE VIDEO CALL

→ Click the link I sent you

→ You'll enter a secure video conference

→ I'll greet you and explain the process

6. IDENTITY VERIFICATION

→ Hold your ID up to your camera

→ The system analyzes your ID for authenticity

→ Take a selfie for facial recognition

→ Answer KBA questions (the system generates these, not me)

→ This takes 5-10 minutes

7. DOCUMENT REVIEW

→ I'll ask if you've read the document

→ I'll verify you understand what you're signing

→ I'll confirm you're signing willingly

→ We'll discuss any questions you have

8. ELECTRONIC SIGNING

→ The document appears on your screen

→ You'll click where you need to sign

→ Type your name or use your mouse/finger to sign

→ You can sign multiple places if needed

9. NOTARIAL ACT

→ I'll complete the notarial certificate

→ Apply my electronic notary seal

→ Add my electronic signature

→ The platform timestamps everything

10. COMPLETION

→ You'll receive the notarized document via email

→ Download and save it

→ Print it if you need paper copies

→ The session recording is stored securely

TOTAL TIME: 20-30 minutes for most documents

Technical Requirements for RON

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To participate in a RON session, you need:

DEVICE:

→ Computer (Windows or Mac)

→ Tablet (iPad, Android tablet)

→ Smartphone (iPhone, Android)

INTERNET:

→ Broadband internet connection

→ Wifi or cellular data

→ Stable connection (not cutting in and out)

CAMERA & MICROPHONE:

→ Built-in webcam (or external USB camera)

→ Working microphone

→ Speakers or headphones to hear me

BROWSER (usually):

→ Chrome (recommended)

→ Firefox

→ Safari

→ Edge

→ Or download the platform's app

GOVERNMENT-ISSUED ID:

→ Driver's license

→ State ID card

→ Passport

→ Military ID (with signature)

→ Must be current or expired less than 3 years

QUIET, WELL-LIT LOCATION:

→ Private space where you can speak freely

→ Good lighting so the camera can see you and your ID clearly

→ Minimal background noise

Most people already have everything they need!

Common RON Questions Answered

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Q: Is RON as legally valid as in-person notarization?

A: Yes, absolutely. Oregon law recognizes RON as equivalent to traditional notarization.

Q: Can I use RON if I'm outside the United States?

A: Yes! As long as you have internet access and can complete the identity verification,

you can be anywhere in the world. The notary must be in Oregon, but you don't have to be.

Q: What if I'm not comfortable with technology?

A: I walk you through every step. Most clients find it easier than expected. If you can

do a video call with family, you can do RON.

Q: What if the identity verification fails?

A: We can try again, or we can schedule a traditional in-person notarization instead.

The identity verification is strict for your protection.

Q: Can I use RON for a real estate closing?

A: Maybe. Check with your lender and title company first. Some accept it, others prefer

traditional closings. I can advise based on your specific situation.

Q: What happens to the video recording?

A: It's stored securely by the RON platform for the legally required retention period

(typically 10 years). It can only be accessed if there's a legal dispute or investigation.

Q: Can multiple people sign the same document via RON?

A: Yes! Everyone goes through the identity verification process, then signs electronically.

Q: Do I need to print the notarized document?

A: Not unless you need a paper copy. The electronic version is fully legal. However, for

apostilles or certain submissions, you may need to print it.

Q: Can I get a paper copy with the notary stamp?

A: Yes. I can certify that a printed copy is a true copy of the electronic original, and

that certification will have my physical stamp.

Q: How far in advance do I need to schedule RON?

A: I can often accommodate same-day RON appointments. Contact me to check availability.

Q: What if my internet connection drops during the session?

A: We can reconnect and resume. The platform saves progress. You won't have to start over.

Q: Is my information secure?

A: Yes. RON platforms use bank-level encryption and security. Your data is protected and

never sold or shared.

When RON Is the PERFECT Solution

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RON really shines in these situations:

SCENARIO 1: THE RELOCATED PROFESSIONAL

You moved from Portland to Boston for a job. Six months later, you need to sign

documents related to property you still own in Oregon. Flying back isn't practical.

RON lets you handle it in 30 minutes from your Boston apartment.

SCENARIO 2: THE OVERSEAS TEACHER

You're teaching English in Vietnam. You need Oregon notarization for documents to

renew your teaching credentials. Finding a U.S. notary in Hanoi is nearly impossible.

With RON, you connect with an Oregon notary during your evening (our morning) and

get it done.

SCENARIO 3: THE BUSY EXECUTIVE

You're juggling meetings, travel, and deadlines. A document needs notarization today.

You're in Seattle for a conference. RON means you log in from your hotel room during

a break and complete the notarization without disrupting your schedule.

SCENARIO 4: THE FAMILY CAREGIVER

Your parent needs a power of attorney notarized, but they're in assisted living in

Medford and you're in Portland. Coordinating a notary visit is challenging with the

facility's rules. RON means you both log in from your respective locations, and I

facilitate the notarization remotely.

SCENARIO 5: THE HEALTH-CONSCIOUS CLIENT

During cold and flu season (or any time), you prefer to minimize in-person contact.

RON provides professional notary service without requiring face-to-face interaction.

SCENARIO 6: THE INTERNATIONAL ADOPTIVE PARENTS

You're in the process of adopting a child from another country. You need multiple

Oregon documents notarized and apostilled. Some require urgent turnaround. RON

allows quick notarization without waiting for in-person appointments, then we handle

the apostille process.

When Traditional In-Person Is Better

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RON isn't always the best choice. Consider traditional notarization when:

→ You're not comfortable with technology

→ You don't have reliable internet access

→ The receiving party specifically requires in-person notarization

→ You prefer face-to-face interaction

→ The document is extremely complex and benefits from detailed explanation

→ You're already meeting the notary for other services

→ You want to combine with fingerprinting (available at The Notaryous LLC Feb 2026!)

I offer BOTH traditional mobile notary service AND RON because different situations

call for different solutions.

The Future of Notarization

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RON adoption is growing rapidly:

→ More states are authorizing it

→ More businesses are accepting it

→ More clients are requesting it

→ Technology is improving constantly

→ Costs are coming down

But traditional in-person notarization isn't going anywhere. Both will coexist, just

like email and postal mail both still exist. You use the right tool for the situation.

The key is having a notary who offers both options and can guide you to the best

choice for your specific needs.

How to Get Started with RON Through The Notaryous LLC

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Ready to try Remote Online Notarization? Here's what to do:

STEP 1: CONTACT ME

→ Phone, text, or email

→ Tell me what document you need notarized

→ Let me know your timeline and location

STEP 2: I'LL ASSESS YOUR NEEDS

→ Confirm RON is appropriate for your document

→ Explain the process

→ Answer your questions

→ Provide pricing

STEP 3: SCHEDULE YOUR SESSION

→ Pick a date and time that works for you

→ I'll send you the RON platform link

→ You'll receive instructions for preparing

STEP 4: PREPARE

→ Set up your account on the RON platform

→ Test your camera and microphone

→ Have your ID ready

→ Review the document

STEP 5: COMPLETE YOUR RON

→ Join the video session

→ Complete identity verification

→ Sign your document

→ Receive your notarized document

STEP 6: USE YOUR NOTARIZED DOCUMENT

→ Submit electronically where needed

→ Print for paper submissions

→ Request apostille if needed for international use

IT'S THAT SIMPLE!

Why Choose The Notaryous LLC for RON?

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AUTHORIZED AND TRAINED:

→ Fully certified by Oregon Secretary of State for RON

→ Completed all required RON training

→ Using approved RON platforms only

→ Staying current on regulations and best practices

EXPERIENCED IN COMPLEX DOCUMENTS:

→ Real estate documents

→ Powers of attorney

→ Business entity documents

→ International documents requiring apostilles

→ Adoption paperwork

FLEXIBLE AND RESPONSIVE:

→ Same-day RON appointments often available

→ Evening and weekend availability

→ Work with your schedule and time zone

→ Rush processing when you need it

DUAL SERVICES:

→ RON when you need remote service

→ Traditional mobile notary when you want in-person

→ Apostille preparation for international use

→ Fingerprinting services (launching February 2026)

PROFESSIONAL AND PATIENT:

→ I'll walk you through the technology

→ No judgment if you need extra help

→ Clear communication every step

→ Your questions are always welcome

DUAL OREGON/WASHINGTON COMMISSION:

→ Can handle cross-state transactions

→ Understand both states' requirements

→ Serve clients with interests in both states

The Bottom Line on RON

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Remote Online Notarization is:

✓ Legal and fully authorized in Oregon

✓ More secure than traditional notarization in many ways

✓ Convenient for signers anywhere in the world

✓ Perfect for busy schedules and time-sensitive documents

✓ Equivalent in legal validity to in-person notarization

✓ The future of notary services

But it requires:

→ Proper technology and internet connection

→ Willingness to use electronic platforms

→ Acceptance by the receiving party

→ A notary authorized and trained in RON

NOT every notarization needs to be remote, and NOT every Oregon notary is authorized

to perform RON.

At The Notaryous LLC, I'm proud to offer both traditional mobile notary service AND

Remote Online Notarization, giving you the best of both worlds.

Ready to Experience the Convenience of RON?

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Whether you're across the street or across the globe, The Notaryous LLC can provide

professional Oregon notary service through Remote Online Notarization.

**Contact The Notaryous LLC Today:**

📞 Call or text to schedule your RON appointment

💻 Serving clients anywhere in the world (while I'm in Oregon)

🌍 Apostille services for international documents

⚡ Same-day RON often available

✅ Fully authorized by Oregon Secretary of State

**Services Available:**

→ Remote Online Notarization (RON)

→ Traditional Mobile Notary (in-person)

→ Apostille Preparation

→ Real Estate Loan Signings

→ Business Documents

→ International Documents

→ Fingerprinting (launching February 2026)

**Serving:**

→ Portland Metro Area (in-person)

→ Beaverton and Surrounding Areas (in-person)

→ Oregon Residents Anywhere (via RON)

→ Anyone Worldwide Needing Oregon Notarization (via RON)

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**The Notaryous LLC**

*Making notarization convenient, secure, and accessible—wherever you are.*

COBID-Certified | Woman-Owned | Dual-Commissioned in Oregon & Washington

**Your documents deserve professional attention. Your time deserves respect.

Your location shouldn't limit access to quality notary service.**

**Let's connect via RON.** Contact me today!