Standard
$250First document · about 2 weeks
- Roughly 10 business days
- Standard apostille (not embassy legalization)
- Standard processing, no rush handling
- Best when your timeline is flexible
Additional documents: $150 each
International Document Authentication
State apostilles — Oregon, Washington & all 50 states
Oregon and Washington are our home states, handled in-house, start to finish. And because we cover all 50 states, we can apostille documents issued anywhere in the country: birth, marriage, death, and divorce certificates, notarized documents, diplomas, and more, for use abroad.
No hidden fees
Tracked return shipping
We catch errors before submission
OR & WA
Handled in-house, start to finish
All 50
States covered
Vital records
Birth, marriage, death & divorce
Handled
We submit and return it to you
Our Home States
Oregon & Washington, handled in-house
This is our backyard. We handle Oregon and Washington apostilles start to finish. You hand it to us, we take it to the Secretary of State, and it comes back to you. Choose the timeline that fits your deadline.
Premium
$350First document · 4-5 business days
- Expedited, prioritized processing
- Standard apostille (not embassy legalization)
- Built to meet tight deadlines
- The go-to for professionals, students & families on a clock
Additional documents: $150 each
White-Glove VIP
$450First document · 1-2 business days
- Fastest turnaround available
- Standard apostille (not embassy legalization)
- Priority, top-level white-glove handling
- For urgent travel, contracts & immigration deadlines
Additional documents: $150 each
These tiers apply to both Oregon and Washington documents, handled in-house. Documents from all other states are hand-carried by our trusted courier team; pricing and timelines vary, so call or text (503) 489-8519 for a quick quote. State authentication fees and return shipping are billed at cost. (2-day return shipping is included on federal apostilles only.)
Every Other State
Document from another state? We cover all 50.
Outside Oregon and Washington, a member of our trusted courier team hand-carries your document to the issuing state authority. Tell us the document and the state that issued it, and we take it from there.
Your document must be apostilled by the state that issued it. This trips up almost everyone. If you were born in Texas but live in Oregon, your birth certificate is apostilled by Texas, not Oregon. That is exactly why we cover all 50 states: you hand it to us and we handle it for you, directly in Oregon and Washington, or hand-carried by our courier team in every other state. One point of contact, zero legwork.
What we Apostille
Every state document, authenticated for abroad
Vital records are the cleanest and fastest category; they do not require notarization. We also handle notarized documents, diplomas, and business records.
Birth certificate
For dual citizenship, immigration, marriage abroad, residency, and school enrollment.
Marriage certificate
For spousal visas, dual citizenship, name changes, and residency applications abroad.
Death certificate
For estate matters, inheritance, insurance, and repatriation handled internationally.
Divorce decree
For remarriage abroad, immigration, and updating civil status in another country.
Also apostilled: notarized documents (powers of attorney, affidavits), diplomas and transcripts, single-status letters, and business or corporate records. Not sure if yours qualifies? Just ask.
Order Your Record First
Need a certified vital record?
An apostille attaches to a state-issued certified copy — not a photocopy, and not the keepsake certificate from the hospital. If you don't already have a current certified copy of your birth, marriage, death, or divorce record, order one before we begin.
VitalChek is the official, state-authorized service for ordering certified vital records from all 50 states, including Oregon and Washington. Order there, have it shipped to you, then hand it to us for the apostille.
Not sure which record or which state you need? Tell us below and we'll point you to the right office before you order.
Before you order
- Order a certified copy — not an informational or photocopy
- Match the issuing state — a Texas record is ordered from Texas
- Don't notarize a vital record; it goes straight to the state authority
- Allow shipping time before your apostille deadline
Simple Process
Your state apostille in 3 steps
Tell us the issuing state
Send the form below or call. We confirm which state issued your document, because an apostille must come from the issuing state.
Hand it to us
Send your state-certified record. Do not notarize a vital record; it goes straight from the issuing agency to the state authority. Need a certified copy? Order one at VitalChek.
We handle it and return it
In-house for Oregon and Washington, or hand-carried by our courier team elsewhere. The state issues the apostille and we ship it back to you.
Federal Documents
Federal apostille — start it right here
Some documents are federal rather than state — FBI background checks and other U.S. Department of State records. These run on a separate federal track, and you can begin one with us using the same form below.
Federal apostille
$350First document · 7-10 business days
- FBI background checks & federal records
- Authenticated by the U.S. Department of State
- 2-day return shipping included
- Each additional federal document $200
Need fingerprinting first?
An FBI apostille begins with an FBI background check, which begins with fingerprinting. That step is handled by our sister company, Oregon Fingerprinting — the fingerprinting and federal-authentication specialists. Get printed there, and we coordinate the apostille from start to finish.
Want the full federal deep-dive — timelines, teaching-abroad packages, and country requirements? See Oregon Fingerprinting\'s federal apostille guide →
Nationwide Coverage
Apostilles by issuing state, all 50 states
Oregon and Washington are handled in-house; every other state is covered through our trusted courier team.
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Why Not Do It Yourself?
Chasing the state office vs. handing it to us
| Do it yourself | The Notaryous LLC | |
|---|---|---|
| Turnaround | Weeks, and it varies by state | As fast as 1-2 business days (OR & WA) |
| Paperwork | You track down every requirement | We handle all of it |
| Rejection risk | High: wrong office or missing items | We catch issues before submission |
| Return shipping | Extra cost, you arrange it | We arrange it — shipping billed at cost |
| Support | None, you are on your own | A real person, start to finish |
Certified document translation
$50–$75Per page · certified or standard
- Certified translations accepted for immigration & use abroad
- Handled by professional, vetted translators
- Coordinated alongside your apostille — one point of contact
- Dozens of languages
Translation Services
Need your document in another language?
Many countries require a certified translation of your record once the apostille is attached. We coordinate that for you through a network of professional, certified translators — so you get the apostille and the translation from one place, without chasing down a separate service.
Here's the order of operations: get the apostille first, then we translate the full packet, including the apostille certificate itself. Certified and standard translations are available, typically $50–$75 per page depending on language and length. Just note your translation needs on the form and we'll quote it right alongside your apostille.
Free Checklist
Before you send: the apostille checklist
A few minutes here saves weeks later. Run through this before sending your documents — or just hand it all to us and we'll confirm every step for you.
Free Download
Get the printable apostille checklist
Enter your email and we'll send the complete checklist straight to your inbox — plus a short series on the timelines and mistakes that trip people up. No spam; unsubscribe anytime.
Get your document right
- Confirm federal vs. state. FBI background checks and federal records need a federal apostille; birth, marriage, and other state records need a state apostille. Not sure? We'll confirm it for you.
- Get a certified copy, not a photocopy. Vital records must be state-issued certified copies (order at VitalChek). A regular photocopy will be rejected.
- Don't notarize vital records. Birth, marriage, death, and divorce certificates go straight from the issuing agency to the state authority. Only non-vital documents (powers of attorney, affidavits) get notarized first.
- Match the issuing state. Your document must be apostilled by the state that issued it — a Texas birth certificate is apostilled by Texas. We cover all 50 states.
Plan the details
- Check your destination country. Hague Convention countries accept apostilles; others need embassy legalization. Tell us the country and we'll route it correctly.
- Plan for your deadline. Oregon & Washington run 1–2 business days (VIP) up to about 2 weeks (Standard); federal runs 7–10 business days. Leave time for shipping and any translation.
- Never laminate. Laminated documents get rejected because many countries can't verify the seal. Use a protective sleeve instead.
- Ask about translation. Many countries require a certified translation after the apostille is attached — we coordinate that too.
Start Your Apostille
Tell us about your document
Share your document, destination, and timeline, and we will confirm your exact pricing and get it moving. Prefer to talk it through? Call or text (503) 489-8519.
Questions
State apostille FAQ
What is a state apostille?
It authenticates a document issued by a U.S. state, like a birth, marriage, death, or divorce certificate, so it is recognized in another country that belongs to the Hague Apostille Convention. The state authentication authority (usually the Secretary of State) issues it.
Which states do you cover?
All 50 states, plus the District of Columbia. Oregon and Washington are handled in-house; every other state is covered through our trusted courier team. Your document must be apostilled by the state that issued it, and we route it to the correct authority for you.
Which state apostilles my document?
The state that issued it. If your birth certificate is from New York, New York apostilles it, even if you live in Oregon today. Not sure which state issued yours? Just ask.
How is this different from an FBI apostille?
An FBI background check is a federal document, authenticated by the U.S. Department of State; a birth or marriage certificate is a state document, authenticated by that state. We handle both tracks. Federal apostilles are $350 for the first document and $200 for each additional, in 7-10 business days. Fingerprinting for the FBI check is done by our sister company, Oregon Fingerprinting.
How much does a state apostille cost?
For Oregon and Washington documents: Standard (about 10 business days) $250, Premium (4-5 business days) $350, White-Glove VIP (1-2 business days) $450, additional documents $150 each. Pricing and timelines outside Oregon and Washington vary; call (503) 489-8519 for a quick quote.
Do I need a translation?
Often, yes. Many countries require a certified translation of the apostilled record. Get the apostille first, then translate the full packet. We coordinate translation too, certified or standard, typically $50 to $75 per page.
Ready to apostille your document?
Oregon and Washington in-house, all 50 states covered. Tell us the document and the issuing state, and we will handle it and return it.